PROMOTING PUBLIC CONFIDENCE IN THE PUBLIC SERVICE

Vacancies

The Office of the Director of Public Officers’ Declarations (Directorate) is an independent governance public institution within the Malawi Government established in 2014 under Section 6(1) of the Public Officers’ (Declaration of Assets, Liabilities and Business Interests) Act. The Act provides legal and institutional framework for prescribed public officers to declare their assets, liabilities and business interests upon assuming office. In this regard, under the said Act, the Directorate is mandated to administer and manage the public officers’ declaration regime in order to promote public confidence in the public service. Furthermore, the declaration system acts as one of the tools for preventing, deterring and detecting illicit self-enrichment, abuse of office and conflict of interest by public officers, in order to curtail corruption.

To achieve these goals, the Directorate counts on and cherishes the team effort and work ethic of a highly qualified, talented, astute, brave, professional, innovative, motivated and transformational staff complement that adheres to the strictest ethical standards.

INVITATION FOR JOB APPLICATIONS

An exciting opportunity to recruit additional members of staff has arisen in the Directorate. Applications are, therefore, being invited from suitably qualified Malawians who, among other things, meet the above general attributes to fill the vacant positions tenable at the Directorate’s secretariat in Lilongwe, as follows:

VAC. NO. ODPOD/01/18 - (RE-ADVERTISED)

Job Title           :     Verification and Monitoring Manager (Grade F/ODP3)

Reporting to     :     The Deputy Director of Public Officers’ Declarations

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Ensure the full implementation of the operational strategies and verification protocols in accordance with the Act and best practices at both local and international levels.
  2. Actively lead and participate in the research and formulation of the declaration and verification models, including revision and redesign of the verification protocol and regimes in keeping with international best practices.
  3. Analyse and profile all declarations to establish patterns of accuracy, correctness and authenticity in the declared information and recommend appropriate verification programming and model.
  4. Develop verification plans and verify the physical existence of assets, liabilities and business interests that are declared in accordance with verification protocols and set guidelines with a view to detecting and confirm any possible errors, mistakes and misrepresentations.
  5. Search for supportive information and conduct interviews with relevant stakeholders on the verification process and comprehensively report on the findings.
  6. Follow up on all tips from whistleblowers to determine reliability, viability and correctness of information before undertaking a verification program.
  7. Advise and report on the listed public officers’ compliance and noncompliance with the Act and the objectives of the declaration regime in general.
  8. Make recommendations on possible sanctions for defaulters under the Act.
  9. Prepare and update a matrix of declarants in order to give them (declarants) adequate notice to amend their declarations consistent with section 12 of the Act.
  10. From time to time, obtain and compile lists of new appointees to or exiting officers from listed positions, from all public institutions and ensure that such officers file the required declarations within the stipulated statutory time period.
  11. Perform any other duties as may be assigned from time to time.

CORE COMPETENCIES AND ATTRIBUTES

  1. Must have strong managerial and organizational skills and demonstrate capacity to perform effectively within a high-pressure work environment.
  2. Must have not less than 3 years’ experience at senior management level.
  3. Must have capacity to prioritize and perform multiple tasks within limited time.
  4. Ability to effectively work in and lead a team.
  5. A lateral thinker, exceptionally attentive to detail with excellent analytical skills.
  6. Must demonstrate capability to adhere to strictest standards of integrity and a commitment to the core values of the public officers’ declaration regime, in particular, and the Malawi public service, in general.
  7. Must have strong and excellent command of the English language (both written and oral), and excellent communication and presentation skills.
  8. Must be capable of conducting objective, fair, thorough, unbiased and timely verification and analysis into public officers’ declarations and compiling comprehensive reports.
  9. Ability to plan and coordinate field assignments to obtain relevant evidence and information is a must.
  10. Capacity for intelligent evaluation of large amounts of data is necessary.
  11. High ethical disposition and ability to manage confidential information.

QUALIFICATIONS AND EXPERIENCE

  1. A Master’s Degree in Social or Mathematical Sciences, with a bias in Economics, Statistics or related disciplines, obtained from a recognized/accredited institution.
  2. At least 7 years’ similar work experience, 3 of which should be at senior management level in a busy public or private organization.
  3. Those with demonstrable prior experience in such fields as investigation, law enforcement, fraud detection, auditing, compliance enforcement, monitoring and evaluation or similar or related fields either in the public or private sector will have an added advantage.

VAC.NO.ODPOD/02/18 - (RE-ADVERTISED)

Job Title                :        Records and Documentation Manager (Grade F/ODP3)

Reporting to         :        The Deputy Director of Public Officers’ Declarations

Location               :         Office of the Director of Public Officers’ Declarations, Lilongwe

 

MAIN DUTIES

  1. Head the Records and Documentation Division, and supervises relevant subordinate staff in the day-to-day performance of their duties in accordance with the Directorate’s structure.
  2. Ensure that all processes and operations necessary for the timely submission of declarations by listed public officers in accordance with the Act and relevant regulatory frameworks are in place and followed.
  3. Ensure that all declarations held in the repository and elsewhere within the jurisdiction of the Director of Public Officers’ Declarations (including task planning, storage, preservation and reconciliation of manual and electronic records) are accordingly and properly managed.
  4. Facilitate data entry, data cleaning, digitalization and preparation of records for safekeeping and public access (including producing reports and updating records).
  5. Ensure that all records/documents are kept in safe and secure custody at all times.
  6. Determine and enforce best standards of records management and ensure that relevant record keeping and documents management tools and systems of the Directorate are operational and up to date.
  7. Provide well-structured data and records classification systems and storage as well as indexing schemes for the Directorate in order to ease information identification and retrieval.
  8. Advise on the strategic direction on all matters relating to the Records and Documentation Division and formulate the policy and operational framework for the management of records/documents and use of records/documentation systems within the Directorate.
  9. Manage the digitalization processes and the changeover from manual to electronic records management systems.
  10. Resolve problems relating to records and information management by effective use of technology and other information management resources.
  11. Manage and monitor the Public Access Platform of the Directorate and attend to all internal and/or external information enquiries and requests, in accordance with relevant laws and regulatory frameworks.
  12. Perform any other duties as may be assigned from time to time.

CORE COMPETENCIES AND ATTRIBUTES

  1. Must have strong managerial and organizational skills and demonstrate capacity to perform effectively within a high-pressure work environment.
  2. Must have capacity to prioritize and perform multiple tasks within limited time.
  3. Ability to effectively work in and lead a team.
  4. A lateral thinker and exceptional attention to detail.
  5. Must demonstrate capability to adhere to strictest standards of integrity and commitment to the core values of the public officers’ declaration regime, in particular, and the Malawi public service, in general.
  6. Must have strong and excellent command of the English language (both written and oral), and excellent communication and presentation skills.
  7. Ability to plan and coordinate field assignments in mobilizing declarations.
  8. Capacity for intelligent evaluation of large amounts of data is necessary.
  9. High ethical disposition and ability to manage confidential information.
  10. Excellent computer proficiency and ability to work with digital or electronic documentation systems.

QUALIFICATIONS AND EXPERIENCE

  1. A Master’s Degree in the fields of Information Sciences, Document/Archive Management or Library Sciences obtained from a recognized/accredited institution.
  2. At least 7 years’ similar work experience, 3 of which should be at senior management level in a busy public or private organization.
  3. Good theoretical grasp of issues involved in designing and implementation of documentation systems and operations.
  4. Computer proficiency with high level of familiarity with a wide range of data base and document management packages.
  5. Excellent communication and presentation skills as well as interpersonal and analytical abilities are a must.
  6. Possess a high sense of diplomacy and patience.

VAC.NO.ODPOD/03/18 - (RE-ADVERTISED)

Job Title           :     Corporate Services Manager (Grade F/ODP3)

Reporting to     :     The Director of Public Officers’ Declarations

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Direct, coordinate and lead the development and implementation of Corporate Services Strategies, Policies and Systems relating to Human Resource Management, Records Management, and all Administrative and Logistical Support Services to the Declarations Department or the core functions of the Directorate.
  2. Provide leadership in the building, ensuring sound relations and engagement with stakeholders to ensure a harmonious working relationship for effective and efficient implementation of the public officers’ declaration regime.
  3. Coordinate the production and submission of development policy proposals.
  4. Monitor and control expenditure to ensure value for money and report on performance against expenditure and output.
  5. Review and implement effective administrative and management practices aimed at improving efficiency and effectiveness of the Directorate.
  6. Direct, lead and manage the provision of cost effective office administrative and logistical support services to both departments as well as all the divisions and sections.
  7. Ensure adherence to legal frameworks, established regulations and procedures for entering into contracts and procurements.
  8. Provide managerial leadership to senior and middle management cadres in the Directorate.
  9. Provide a forum for welfare, conflict resolution and public relations services.
  10. Perform any other duties as may be assigned from time to time.

CORE COMPETENCIES AND ATTRIBUTES

  1. Must have strong managerial and organizational skills and demonstrate capacity to perform effectively within a high pressure work environment.
  2. Must have capacity to prioritize and perform multiple tasks within limited time.
  3. Ability to effectively generate team work ethos among workers, easily integrate and work in, as well as lead a team.
  4. A lateral thinker and exceptional attention to detail.
  5. Must demonstrate capability to adhere to strictest standards of integrity and commitment to the core values of the public officers’ declaration regime, in particular, and the Malawi public service, in general.
  6. Must have strong and excellent command of English language (both written and oral), and excellent communication skills.
  7. High ethical disposition and ability to manage sensitive and confidential information with maturity.
  8. Gender sensitive and strong computer skills.
  9. Demonstrable political sensitivity and neutrality as well as high degree of diplomacy.

QUALIFICATIONS AND EXPERIENCE  

  1. A Master’s Degree in Administration; Management; Public Administration; Development Studies; or related management studies.
  2. At least 7 years’ similar work experience, 3 of which should be at senior management level in a busy public or private organization.

VAC. NO. ODPOD/04/18 - (RE-ADVERTISED)

Job Title           :     Declarations Officer (Verification and Monitoring) (Grade I/ODP6)

Reporting to     :     Principal Declarations Officer (Verification and Monitoring)

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

 

MAIN DUTIES

  

  1. Implement and operationalize the strategies and verification protocols in accordance with the Act and best practices.
  2. Research and formulate the declaration and verification models including revision and redesign of the verification protocol and regimes in keeping with international best practices.
  3. Analyse and profile all declarations to establish patterns of accuracy, correctness and authenticity in the declared information and recommend appropriate verification programming.
  4. Develop verification plans and verify the physical existence of assets, liabilities and business interests that are declared in accordance with verification protocols and set guidelines with a view of detecting and confirming any possible errors, mistakes and misrepresentations.
  5. Search for supportive information and conduct interviews with relevant stakeholders on the verification process and comprehensively report on the findings.
  6. Follow up on all tips from whistleblowers to determine reliability, viability and correctness of information before undertaking a verification program.
  7. Draft appropriate advice and report on the listed public officers’ compliance and non-compliance with the Act.
  8. Propose recommendations on possible sanctions for defaulters under the Act.
  9. Prepare and update a matrix of declarants in order to give declarants adequate notice, should the need arise, to amend their declarations consistent with section 12 of the Act.
  10. Research on and obtain a list of new appointees or exiting officials from all public institutions and ensure that they declare their assets within the relevant statutory period by collaborating with Ministries, Departments and Agencies from time to time to establish an up to date database of officers who are required by law to declare from time to time.
  11. Perform any other duties as may be assigned from time to time.

CORE COMPETENCIES AND ATTRIBUTES

  1. Must have strong organizational skills and demonstrate capacity to perform effectively within a high pressure work environment;
  2. Must have capacity to prioritize and perform multiple tasks within limited time.
  3. Exceptionally attentive to detail with excellent analytical skills.
  4. Capability to adhere to strictest standards of integrity and a commitment to the core values of the public officers’ declarations regime.
  5. Must be capable of conducting objective, fair, thorough, unbiased and timely verification and analysis into public officers’ declarations and compiling comprehensive reports.
  6. Ability to plan and coordinate field assignments to obtain relevant evidence and information is a must.
  7. Capacity for intelligent evaluation of large amounts of data is necessary.
  8. High ethical disposition and ability to manage confidential information.
  9. Proven analytical and research experience, including compiling high quality research reports and disseminating results to a cross-section of stakeholders.
  10. Strong interpersonal and communication skills.

QUALIFICATIONS AND EXPERIENCE

  1. A Bachelor’s Degree in Social or Mathematical Sciences, with a bias in Economics, Econometrics or Statistics or related discipline, obtained from a recognized and/or accredited institution.
  2. Those educated to Master’s level in the relevant field will have a distinct advantage.
  3. Those with demonstrable hands-on prior experience in such fields as investigation, law enforcement, fraud detection, auditing compliance, monitoring and evaluation or related fields either in the public or private sectors are particularly desirable.
  4. Good level of proficiency in qualitative and quantitative data analysis using statistical packages, including, but not necessarily limited to SPSS, ENA for SMART, STATA.
  5. .At least 4 years’ similar work experience in a busy public or private organization.

VAC. NO. ODPOD/05/18 - (RE-ADVERTISED)

Job title             :     Declarations Officer (Public Education) (Grade I/ODP6)

Reporting to     :     Principal Declarations Officer (Public Education)

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Act as, and perform the functions of a Public Relations Officer (PRO) for the Directorate.
  2. Initiate and maintain public education activities to raise awareness on the Public Officers (Declaration of Assets, Liabilities and Business Interests) Act.
  3. Coordinate educational and outreach programs and training events including technical, procedural and legal aspects of the declaration regime for both public officers and the general public.
  4. Coordinate collaboration with partners in delivering education and training to relevant stakeholders.
  5. Establish, promote and maintain regular communication linkages with all relevant stakeholders.
  6. Continually monitor, analyse and manage all public and media relations issues relating to the Directorate
  7. Develop annual public education plans for the Directorate.
  8. Conduct necessary research to identify needs, priorities, goals, objectives, and strategies for public education programs.
  9. Coordinate all public engagement and reporting functions of the Directorate.
  10. Facilitate the implementation of the Directorate’s communication strategy including its standardization and quality assurance.

CORE COMPETENCIES AND ATTRIBUTES

  1. An understanding of the legal framework, policies, values, procedures and processes governing the Malawi public officers’ declarations regime.
  2. Awareness of the global and regional trends in public officers’ accountability and transparency requirements.
  3. A working knowledge of the Malawian governance landscape and applicable public engagement models.
  4. Possess a good command of English language, with excellent written and oral communication skills.
  5. Ability to analyse issues and develop media and content aimed at creating, enhancing and portraying a positive image of the Directorate
  6. Experience in the delivery of public education products and/or tools and/or events.
  7. Experience working within a team environment.
  8. Ability to facilitate learning opportunities related to complex concepts for a diversity of audiences or partners using a diversity of approaches.
  9. Knowledge of computer programs and technology necessary for implementing modern methods of public engagement.

QUALIFICATIONS AND EXPERIENCE

  1. A Bachelor’s Degree in Social Sciences, Political Science, Public Policy, Public Administration, Mass Communication, or Public Relations, obtained from a recognized/accredited institution.
  2. Those with a Master’s degree in the relevant field will have an added advantage.
  3. At least possess a demonstrable 4 years’ prior work experience in similar field and working knowledge of public education models and public relations in democratic governance and advocacy.

VAC.NO.ODPOD/07/18 - (RE-ADVERTISED)

Job Title             :    Systems Analyst or Programmer (Grade I/ODP6)

Reporting to     :     Corporate Services Manager

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Design, test and install new ICT systems for the needs and requirements of the Directorate.
  2. Consult with management to determine the role of ICT systems according to the nature of work in the Directorate.
  3. Research emerging technologies and prepare the costs and benefits analysis report so that management can decide if the chosen ICT systems and computing infrastructure upgrades are financially viable.
  4. Devise ways to add new functionality to existing computer systems.
  5. Troubleshooting software issues including network.
  6. Conduct end-user training and, where possible, produce simplified instruction manuals for any new system or software.
  7. Respond to and assist staff in any ICT support requests.
  8. Perform system backup and risk mitigation planning.
  9. Perform any other duties as may be assigned from time to time.

CORE COMPETENCIES AND ATTRIBUTES

  1. A strong background in software development and programming.
  2. Should have an advanced knowledge of Windows operating system and associated hardware.
  3. A hard-working individual who has a creative and analytical mindset.
  4. Should be self-motivated and self-supervised.
  5. High ethical disposition and ability to manage confidential information.

QUALIFICATIONS AND EXPERIENCE

  1. A Bachelor’s Degree in Computer Science, Business Information Technology, or related field from a recognized institution.
  2. At least 3+ years’ similar work experience is desirable.
  3. Extensive experience in the following programming languages: Java, C#, SQL server database and C++.
  4. Advanced knowledge of Windows operating systems and Microsoft software.
  5. Web technologies (PHP, JS, HTML, CSS) experience preferred.
  6. Ability to focus on multiple projects at once and to troubleshoot problems quickly.

VAC.NO.ODPOD/01/19

Job Title             :    Administrative Assistant (Grade J/ODP7)

Reporting to     :     Human Resources and Administration Officer

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Maintaining and managing schedules of appointments and reminding the boss and other relevant officers on the same.
  2. Organizing and scheduling meetings and appointments.
  3. Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
  4. Handling mail entering and leaving the boss’s office.
  5. Making travel and accommodation arrangements.
  6. Responding to official queries.
  7. Providing general support to visitors and official guests or clients.
  8. Providing information by answering questions and requests from stakeholders.
  9. Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

QUALIFICATIONS AND EXPERIENCE

  1. Minimum of Malawi School Certificate of Education (MSCE) or the equivalent, with at least a credit pass in English.
  2. 110 – 120 words per minute short hand.
  3. Typing certificate with 50 words per minute typing speed.
  4. Three (3) years working experience as a shorthand typist.
  5. Those with a secretarial management certificate obtained from a recognised institution will have an added advantage.

COMPETENCIES AND ATTRIBUTES

  1. High moral, ethical and professional integrity.
  2. Excellent oral and written communication skills in English.
  3. Be innovative and effective team player.
  4. Organised and able to work under minimum supervision, pressure and ability to meet deadlines.

VAC.NO.ODPOD/02/19

Job Title             :    Assistant Accountant (Grade K/ODP8)

Reporting to     :     Principal Accountant

Location           :     Office of the Director of Public Officers’ Declarations, Lilongwe

MAIN DUTIES

  1. Preparation of payment vouchers.
  2. Preparation of cash book and general ledger.
  3. Preparation of bank reconciliation statements and other ledger reconciliations.
  4. Preparation of cash controls.
  5. Balancing and updating salary ledger.
  6. Updating and maintaining procedural documentation.
  7. Filing vouchers and other financial documents.
  8. Assisting in the preparation for audit.
  9. Assisting in the preparation of annual and mid-year review budgets and cash flows.
  10. Assisting in the production of monthly, quarterly and annual expenditure reports.
  11. Assisting in the design, effective implementation and review of internal controls in the accounting system.
  12. Maintenance of non-current asset register.
  13. Ensuring compliance with statutory regulations such tax laws, pension obligations, preparation and remittance of monthly income tax deduction to the Malawi Revenue Authority as well as pension liabilities to the pension administrator.

MINIMUM ACADEMIC AND PROFESSIONAL QUALIFICATIONS

  1. Minimum of ICAM or ACCA (CAT) Diploma with either ACCA professional Part 2 qualification or CA (Mw) knowledge level completion.
  2. At least 5 years’ experience in a similar field.
  3. Be a paid up member of ICAM.

COMPETENCIES AND ATTRIBUTES

  1. High moral, ethical and professional integrity.
  2. Strong analytical skills.
  3. Competence in Microsoft excel and other related Microsoft office packages.
  4. Should be familiar with government Integrated Financial Management. Information System (IFMIS) or any other relevant accounting software packages.
  5. Excellent oral and written communication skills.
  6. Be innovative and effective team player.
  7. Ability to work under minimum supervision, pressure and ability to meet deadlines.

NOTES:

  1. Those who already submitted applications for the re-advertised positions whose deadline of submission then was Saturday, 30th June, 2018NEED NOT re-apply.
  2. Due to the nature of the functions of the Directorate, only candidates that demonstrate undoubted qualities of maturity, integrity and high ethical standing necessary for handling sensitive and confidential information and have a clean criminal record are eligible for recruitment within the Directorate.
  3. All shortlisted candidates shall undergo a rigorous vetting process of their integrity track records by relevant security agencies to determine their suitability for the job. In that regard, all applicants for any of the advertised positions shall, by the act of submitting their applications, be deemed to have voluntarily submitted to the vetting process. The results of the vetting process shall, for all purposes, remain confidential.
  4. The Directorate is an equal opportunity employer and female candidates are particularly encouraged to apply. The Directorate is committed to the promotion of merit, fairness, equity, honesty, integrity, impartiality, professionalism and rule of law. To ensure these values, the interviewing panel shall comprise experts drawn from across the various public sector institutions. As such, any form of canvassing is not allowed and any candidate involved in canvassing of any kind shall be disqualified.
  5. The mode of interviews for all positions, except Administrative Assistant (Grade J/ODP7) and Assistant Accountant (Grade K/ODP8), shall be in two phases of equal weighting as follows:
  6. A practical power point presentation by the candidate on the relevant field, in relation to the core functions of the post being applied for. Candidates shall be notified, in advance, the topic for such practical presentation.
  7. Oral interviews before an independent panel of professionals drawn from various public sector institutions.

MODE OF APPLICATION

Interested persons who meet the above specifications should submit a written application letter together with copies of relevant certificates, detailed current Curriculum Vitae, naming three traceable referees, in a sealed envelope clearly marked on top with the post being applied for, to:-

The Director of Public Officers’ Declarations,

Office of the Director of Public Officers’ Declarations,

Episcopal Conference of Malawi Catholic Secretariat Office Complex,

Area 11, Off Chimutu Road,

Private Bag B340,

City Centre,

LILONGWE 3

To reach him not later than Tuesday, 31st December, 2019.

GUIDING PRINCIPLES OF ETHICAL CONDUCT

   Integrity

Responsibility

Rule of Law

   Honesty

Fairness

Professionalism

   Accountability

Transparency

Impartiality

Copyright © 2014. The Office of the Director of Public Officers’ Declarations. All rights reserved. 

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